TJ Architects, Durban Vacancy: Office Secretary

Friday, 10th November, 2017

Category: Architectural Employment

TJ Architects, Durban

Vacancy: Office Secretary

 

Duties

  • General reception, admin & switchboard duties.
  • Provision of general secretarial support i.e. typing minutes, filing etc.
  • General office/staff management, leave forms, boardroom bookings, vehicle service scheduling, assisting staff with admin support as required.
  • Preparation of invoices and distribution of monthly debtor statements.
  • Follow up outstanding debtors.
  • Prepare creditors recons for month end payments.
  • Assist Accounts division.
  • Ordering of all office stationary & office consumables.
  • Manage petty cash.
  • Assisting clients with queries or requests.
  • Handling of courier services and post.
  • Enter invoices on spreadsheets and into Pastel.
  • Consolidating leave forms and timesheets.
  • Internal branch communications and updates.
  • Preparation of tenders.
  • Office event planning.

 

Technical Requirements

  • MS Word
  • Excel
  • Outlook

 

General Requirements

  • Highly developed verbal and written communication skills.
  • Ability to communicate confidently and effectively with people of all backgrounds.
  • Second language skills beneficial.
  • Previous experience in Built Environment/Construction industry beneficial.
  • Tertiary diploma/certificate in reception/office management an advantage.
  • At least 3 years of experience as a PA or Receptionist.

 

Closing Date for applications :     20 November 2017

Submit to:                                        tjadmin@tjadbn.co.za

 

Note:

  • Send CV in PDF format including at least two recent contactable references, including names, position, contact numbers and e-mail addresses.               
  • Advise on salary expectations, as well as your notice period if applicable in your reply.